Build a practical counterparty review before committing to a trade

Establish who you are dealing with

Collect the legal business name, registration details, operating address, website, and named contact. Check whether the quotation, invoice, registration evidence, and proposed payment recipient identify the same entity. Explain any difference before proceeding, such as a trading company selling goods made by another business. Save the explanation with the supporting records.

Use the relevant official registry where available, and check the information against more than one independently obtained contact point. GLEIF offers open legal-entity reference data for entities with an LEI. A matching record can help with identity; it does not establish product quality, current capacity, creditworthiness, or authority to act in a particular transaction. Many legitimate businesses do not have an LEI.

• Record the exact entity name rather than only its trading brand.
• Confirm a contact through an independently found channel.
• Treat a mismatch as a question to resolve, not an automatic accusation.

Review capability against the actual order

Ask for evidence relevant to your product and quantity. A sample, specification sheet, production discussion, reference, or appropriately scoped inspection may answer different questions. Check the name, scope, date, and issuer on any certificate. A certificate covering a different factory, product, or period should not silently become evidence for the order under discussion.

Separate what you have checked from what the other party has declared. A business registration review is not a factory audit. A successful small sample order is not proof of capacity for an unusually large shipment. Use smaller commercial steps and explicit acceptance criteria when the relationship is new.

Confirm the commercial and payment instructions

Write down the agreed specification, delivery responsibilities, payment milestones, inspection arrangements, and process for handling non-conformity. Ask how a complaint will be documented and who can approve a change. Commercial due diligence includes understanding the market and the partner, as the official trade guidance explains; a product listing alone answers only a small part of that work.

Treat changes to bank instructions as a separate verification event. Confirm through a previously established contact route and record who approved the change. Do not rely only on a new email thread or attachment. Consult the appropriate bank or qualified adviser about payment methods and any transaction-specific restrictions.

Keep the review current

Create a short decision record listing evidence reviewed, unresolved questions, approval, and review date. Repeat the relevant checks when the entity, factory, payment account, product, or order size changes. Report suspicious platform activity with specific evidence, and avoid publishing personal information or unverified allegations.

Traderoz status labels should describe narrow checks that were actually completed. Use them as pointers to evidence, not as a substitute for your own transaction review. A member’s response history may help you decide whom to contact, while the final commercial decision remains tied to the facts of the order.

• Keep identity, capability, and payment checks distinct.
• Record outstanding questions before committing funds.
• Update the review when an important transaction detail changes.